Trusted electronic archive service is the most efficient way to store and manage electronic business or other documents in a cost efficient, secure and legally compliant manner.

Trusted electronic archive service

Trusted electronic archive® is a cost efficient, secure and legally compliant electronic document preservation cloud service suitable for enterprises and organizations of all sizes and types. Any type of business documents are stored and accessed independent from location and at any time.

The® service combines the most advanced technology solutions for documents and records management in electronic form. Documents are stored securely supporting integrity protection and authenticity demonstration at any time during archival period. Users can submit and access archived documents via web user interface or web services when direct integration of business information systems such as ERP, DMS or CRM with trusted archive service is required.

The® service is designed and deployed with security, scalability and performance in mind. Three different physical locations are used to support state of the art backup functionalities. The service is ISO 27.001 compliant and accredited by the state archive, delivering the highest standard of operation, reliability and security.

Enterprises and organizations can benefit from the® service:

  •  Business operation cost reduction;
  •  Customer services costs reduction;
  • Internal and external business processes optimization;
  • Optimization of (information) infrastructure costs;
  • Exploitation of the benefits of external services and resources business models;
  • Enhance the security of business documentation.

The use of trusted archive cloud services is the most efficient, user friendly and secure way to preserve business documents without the need to set up cost intensive own infrastructure and implement archive policies. The® service is provided in cooperation with ZZI Ltd.

Document capturing

Document capturing is the initial step in long-term trusted electronic archive process. Documents must enter trusted archive service in original electronic form (e.g. e-invoices or e-contracts) or must be digitalized from paper (e.g. paper invoices and paper contracts).

Archive electronic document format should be selected preferably from one of open standards that assure long-term readability and usability, such as PDF/A. Before entering trusted archive service, each document must be accompanied with security attributes, such as Evidence Record Syntax (ERS), that protect document's integrity and demonstrate document's authenticity. This attributes are maintained by trusted archive service.

The® service uses the most advanced security technologies in order to support:

  • Long term integrity of a document;
  • Demonstration of document's authenticity and
  • Long-term validity of document's digital signatures.

In order to assure long term integrity, authenticity and validity, security attributes are constantly renewed based on standards such as ETSI XAdES or IETF ERS which are integrated in the® cloud service.

Archive policy

Archive policy defines organizational and technical aspects of a solution or a service for trusted electronic archiving. Implementation of archive policies is done in several steps. GAP analysis presents missing technologies and organizational gaps before introducing electronic processes and archiving. Identified gaps are supplemented with appropriate technologies and organizational rules.

Through the process of archive policies implementation, business justification for trusted electronic archiving is also presented. Archive policies also define level of security, backup options and disaster recovery plans. Policies are the ultimate guide how trusted electronic archiving is implemented a performed within a company or organization.

State institutions or international organizations such as MoReq can accredit archive policy.

Legal validity and compliancy

Trusted electronic archive service® is compliant with:

Directive 1999/93/EC on a Community framework for electronic signatures;

  • Electronic identification and trust services (eIDAS);
  • ISO 27.001;
  • IETF Long Term Archive and Notarization Services recommendations;
  • IETF Evidence Record Syntax;
  • W3C XML Digital Signatures;
  • ETSI XML Advanced Electronic Signatures;
  • IETF Internet X.509 Public Key Infrastructure Time-Stamp Protocol;
  • and others.